Lab Content Entry Guide

Overview

If you have any questions or require assistance while working on your lab website, please do not hesitate to contact Web & Digital Services through our WDS Service Catalog.

Self-help articles

Editing text blocks and images:

https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=73761

Editing page banners:

https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=41822

Change header information:

https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=73975

Updating the main menu:

https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=41873

Updating content on a WordPress profile:

https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=91757

Accessibility

UT Health San Antonio has added a section to the HOP about web accessibility standards. To help ensure your website meets compliance standards, Web Initiatives can conduct an

accessibility review of your lab site. Prior to launching it, please contact Web Initiatives through our UX Service Request to schedule your accessibility review. The review can take up to 2-3 weeks, but most are completed sooner.

Images

If you need assistance procuring and optimizing images for web contact Creative Media Services

All images should be sized under 450kb. Images with a higher size will cause issues when pages load.

Homepage

Banner

Homepage Banner Image

There are a few options available for the banner. Please refer to the Edit Page Banners article for more information:

https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=41822

Only use the full width image option if you have an image wide enough for it and it’s framed in such a way that when text is added it doesn’t look weird. We recommend either a team photo (in a work setting such as a lab or near equipment) or research imaging.

Text in the banner should be a brief introduction of your lab that is around between 180 – 225 characters.

The homepage banner space is the perfect spot to catch user’s attention. You can add a button to the banner to drive users to something you want to showcase. When considering where you should have the button go, think about the goals of your lab website.

For example:

  • If you want to showcase your publications, have the button go to the publications page.
  • If you want to showcase your team, have the button go to the team page.

Avoid adding multiple buttons to the banner. Too many buttons will frustrate users and, in most cases, will result in the user not clicking them.

Content

Homepage Content Example

The content space is customizable. We recommend using it to talk about your lab and your lab’s goals (around 600 - 800 characters).

The homepage is a good location to place contact information (in addition to where it is in the footer and the contact page). It should be basic information such as a primary contact, phone number, and email.

Newsfeed

Homepage Newsfeed example

The news section on the homepage will populate the latest news posts from your website. If you are interested in enabling this feature (or events), please reference this article: https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=41949

News

Sample News post

If you want to post news stories on your site, you will need to use the post type in WordPress and tag it “News.” You do this by checking “News” under “Categories” in the right column.

Example of the Categories and tagging

Each news post will display its title, date, image, and a snippet of the content. All news posts you create and publish for the website will appear here.

Research

Research Page Example

We recommend that lab websites have a main research page on their website linked from the site’s navigation bar.

When creating the content for a main research page, please consider who the target audience is and what they want to know.

Banner

There are a few options available for the banner. Please refer to the Edit Page Banners article for more information: https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=41822

Only use the full width image option if you have an image wide enough for it and it’s framed in such a way that when text is added it doesn’t look weird.

Content

The content space is customizable. If the lab has multiple research focuses, we typically recommend listing each focus and hyperlinking them to pages with more information (should content exist).

Example: https://www.uthscsa.edu/research/areas

If you have webpages connected to the main research page, please associate them to the main research page. You do that by editing the page and selecting its parent from the Page Attributes section in the right column.

Example of the Attributes tagging

If you need design help please contact Web Initiatives at webteam@uthscsa.edu.

Team Directory

Team Directory Example

If you have a profile on one of the school websites (such as GSBS or LSOM) we strongly encourage you link to it instead of recreating it on your lab website. If you link to an existing profile, the team member’s name and photo will be hyperlinked to go there. The new academic profiles on the school websites will soon provide a space for faculty to link back to the lab so users will have a way back to the lab site.

Should you need to create a profile on your lab site because a profile doesn’t exist anywhere else or you have content specific to the lab, the profile should have the following content at minimum:

  • Team member name
  • Position
  • Personal statement

Photo

If there is no profile photo is available, a placeholder will be autogenerated by WordPress. However, we recommend that actual profile photos are uploaded as they are more professional. If possible, please use a professional headshot.

Profile photo should have a vertical orientation.

Dimensions: 376px width x 526px height (multiples of 188px width and 263 height like 564px width and 789px height are also acceptable)

File size: between 10kb – 450kb. It should NOT be any larger.

Credentials

Academic degrees are listed with periods in between, while licensures and certifications are NOT listed with periods.

Contact information

Phone numbers should be formatted: 210-xxx-xxxx. Phone numbers should NOT be posted for students.

For emails, please use your official UTHSCSA email account. Should a team member not have one, please use an available education email.

Filters

Web Initiatives can setup filters for team members. For them to do this, you will need to

provide them with the filters you want your users to be able to use. The standard filters are:

  • Type of team member
  • Division
  • Research topics

To have Web Initiatives setup team member filters, please contact them through the Service Catalog: Fix / Enhance an Existing Digital Presence

Publications

How to add publications article: https://uthscsa.teamdynamix.com/TDClient/2009/Portal/KB/ArticleDet?ID=74732

Example of the Lab website Publications page

You can add the following content for publications on WordPress:

  • Publication name
  • Date published
  • Citations
  • Abstract

It is strongly encouraged that you link to publications housed on another source (such as PubMed or Google Scholars) instead of uploading them to your lab’s website. If you need to upload them to your lab website, a space has been provided. Please only use it if you cannot link to it from another source and you have permission from the published to upload it.

Filters

Web Initiatives can setup filters for publications. For them to do this, you will need to provide them with the filters you want your users to be able to use. The standard filters are:

  • Authors
  • Publication type
  • Topics
  • Year published

To have Web Initiatives setup publication filters, please contact them through the Service Catalog: Fix / Enhance an Existing Digital Presence

Contact

Contact Page Example

The contact page can have a form for users to fill out. The form will send the message to an email you designate. To have the form enabled and setup, please contact Web Initiatives through the Service Catalog: Fix / Enhance an Existing Digital Presence

The page should also contain basic information such as a primary contact, phone number, and email. If you have a physical location you want to make known, you can embed a Google Map to this page.