For Department Editors

This guide is for department editors who are editing profiles on behalf of their department faculty. To edit a profile, please complete the following steps:

1. Navigate to directory.uthscsa.edu. Scroll down to the “User login” section on the right side of the page and login with your UT Health credentials. If you have difficulty logging in, please submit a service request.

 

2. To find your department profiles, click the "Find profiles" link in the gray topbar

*If you do not see the gray topbar, click the up arrow to the right of "Log out" at the top of the page

 

3. Use the "Department & Divisions" dropdown option to narrow the list of profiles to your department. 

 

4.To edit a profile, click the blue "edit" link under the "OPERATIONS" column

 

5. There are various fields that can be completed and updated on the faculty profile. The following are the basic profile fields needed for the profile in order to search and be listed in the directory.

Basic profile fields

All of these fields are located under the “GENERAL” tab. For additional faculty profile fields, see Appendix A.

• Title (Firstname Lastname, Credentials)
• First name
• Last name
• Professional title
• Profile image
• Programs (if applicable)
• Departments & Divisions (if applicable)
• Institutes & Centers (if applicable)
• Bio

 

6. Make edits as needed then save edits using the “Save” button at the bottom of the page.

 

7. Review your changes on the visual display of the profile.

 

Appendix A

In addition to the basic fields under the “GENERAL” tab, there are several other fields you can complete to make the profile more robust. These fields are optional but can be useful for users to learn more about the faculty member.

The following fields are located under the “GENERAL” tab:

• Additional Images: These are supplemental images such as lab photos that the faculty can display under their primary headshot. At this time, they are limited to three additional photos. Select the number of images from the dropdown and select the files in the appropriate boxes. Click “Upload” for both images when done.
  
• Alternate contact information: An alternate contact, or delegate, is someone they can designate to receive correspondence on their behalf. You should fill in this field if they have someone who can field correspondence for them.
• Research lab website URL: If they have an external lab website, you can insert the URL here.
• Researcher profile URL: If they have a profile on scholars.uthscsa.edu or another UT Health San Antonio source, you can insert the URL here.
• Provider profile URL: If they have a provider profile on another UT Health San Antonio source, such as UT Health Physicians or UT Health Dentistry, you can insert the URL here.
• Mentoring status: Primarily used by faculty in the Graduate School, they can use these checkboxes to indicate if they are seeking students for mentoring (master’s of Ph.D.) or are not seeking any mentees at this time.

The following fields are located under the “PROFESSIONAL BACKGROUND” tab and will display under the “Professional Background” accordion on their profile:

• Professional Education: This is a series of fields that you can use to list their professional education (such as undergraduate, medical, and graduate school degrees). You can enter more than one set by clicking the “Add another item” button.
  
• Professional Training: This is a series of fields that you can use to indicate any professional training they have completed (such as internships, residencies, and fellowships). You can enter more than one set by clicking the “Add another item” button.
• Professional Highlights: This is a free text area for you to include any professional honors, awards and achievements that are relevant to their professional career. This has a character limit of 500.
• Professional Appointments: This is a series of fields that you can use to display their teaching appointments at UT Health San Antonio and previous institutions (e.g. 9/2019 – Associate Professor – UT Health San Antonio, Physical Therapy). You can enter more than one set by clicking the “Add another item” button.

The following field is located under the “INSTRUCTION & TRAINING” tab and will display under the “Instruction & Training” accordion on their profile:

Instruction & Training: This is a series of fields that you can use to display any courses they are currently teaching or have previously taught. You can enter more than one set by clicking the “Add another item” button.

The following fields are located under the “RESEARCH & GRANTS” tab and will display under the “Research & Grants” accordion on their profile:

• Research Focus: This is a free text area you can use to describe their research areas of focus and any active or important studies they’re currently undertaking.
• Grant Links: A set of two fields; title is the text you wish to display such as the grant’s title, and URL is for a website relevant to the grant. You can add multiple grant links by clicking the “Add another item” button.
• Grants: This is a free text area that you should use only if their grants cannot be linked from another source.

The following fields are located under the “SERVICE” tab and will display under the “Service” accordion on their profile:

• Departmental Service: A free text area you can use to describe any service activities, programs, and projects related to their work within your department. This has a character limit of 500.
• School Service: A free text area you can use to describe any service activities, programs, and projects related to their work within their school at UT Health San Antonio. This has a character limit of 500.
• Institutional Service: A free text area you can use to describe any service activities, programs, and projects related to their work that benefits all of UT Health San Antonio. This has a character limit of 500.
• National Service: A free text area you can use to describe any service activities, programs, and projects that are on a national level. This has a character limit of 500.
• Community Service: A free text area you can use to describe any service activities, programs, and projects that benefit our local community. This has a character limit of 500.
• Global Service: A free text area you can use to describe any service activities, programs, and projects that have a global impact. This has a character limit of 500.

The following fields are located under the “PUBLICATIONS” tab and will display under the “Publications” accordion on their profile:

• Publication Links: This is a set of fields you can use to link to their publications listed on another source such as PubMed and Google Scholars. You can add multiple publication links by clicking the “Add another item” button.
• Publications: This is a free text area that you should use only if their publications cannot be linked from another source.

The following fields are located under the “CLINICAL” tab and will display under the “Clinical” accordion on their profile:

• Clinical Focus: This is a free text area you can use to spotlight clinical expertise and active and/or important trials they have participated in or have progress in.
• Board Certifications: This is a set of fields that you can use to list any relevant certifications they might have in the clinical realm. To add more than one, click the “Add another item” button.

The following fields can be found under the “RELATED MEDIA” tab and will display under the “Related Media” heading at the bottom of their profile:

• Academic or Research Video: To use this field, click the “Browse” button. A pop-up will appear for you to insert a link from YouTube to a relevant academic or research video. At this time the only supported service is YouTube. You can only insert one video.
• Media Links: This is a set of fields you can use to add related media links to stories or news articles about them that are relevant to the academic and research audiences.