Customize Active Directory photo

Request to replace the default badge photo with a custom photo in Active Directory, which feeds Outlook/Exchange, Office 365 (including Teams, SharePoint, etc.), and Jabber.

It can take several days for the photo to fully propagate to all Office 365 products and Jabber.

Please note that the custom photo will only appear in Jabber and Office 365 products.  Custom photos will not be replicated to the online staff directory, GPS, or other applications that have photos as those applications receive their photos from other sources.  There is currently no ability to replace photos in those other applications.

Staff, faculty, and residents.  Due to privacy concerns, this service is not available for students.

Photo guidelines:
You may request to replace the default badge photo with a photo of your choosing subject to the following guidelines:

  • Professional headshots are preferred but not required as long as the photo you provide meets the guidelines below.
  • Should be a recent photo (within past 5 years.)
  • Should be a headshot with no other people visible.
  • Should be work-appropriate:
    • Professional attire and hair style
    • No hats
    • No pets
    • No sunglasses (unless medically-necessary)
    • Appropriate (preferably plain) background
    • Pleasant facial expression
  • No logos, icons, avatars, caricatures, animals, etc.
  • Please submit photos in JPG or PNG format. If possible, please crop your photo to a square that is preferably 96 x 96 pixels.  If you are not able to do this, you can submit the entire photo and IMS will edit it as needed.
  • If you had already loaded a photo into Office 365 and would like us to use that, please indicate this in the "additional information" section of the request and we will attempt to recover your previous photo.
  • IMS reserves the right to reject photos that are deemed inappropriate.
Request Service


Mon 4/20/20 1:14 PM
Tue 7/7/20 2:46 PM