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For Faculty
Please use directory-stg.uthscsa.edu to test these instructions.
This guide is for faculty who are editing their own profile. To edit your profile, please complete the following steps:
1. Navigate to directory-stg.uthscsa.edu. Click on the Login button at top right side of the page and login with your UT Health credentials. If you have difficulty logging in, please create a Service Request and select the form "Enhanced Web Profile Support".
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2. Once logged in, click on EDIT PROFILE
If you do not see an EDIT PROFILE link listed next to your name, please create a Service Request and select the form "Enhanced Web Profile Support".
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*If you click your name, you will be taken to the visual display of your profile. You will need to click the “Edit” grey button to edit the profile.
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3. There are various fields that can be completed and updated on the faculty profile. The following are the basic profile fields needed for your profile in order to search and be listed in the directory.
Basic profile fields
All of these fields are located under the Faculty > General tab. For additional faculty profile fields, see Appendix A.
- Title = Firstname Lastname, Credentials (Academic degree, licensure and certification abbreviations. Separate each credential with a comma. Only academic degrees require periods in the abbreviations per our style guide.)
- First name
- Last name
- Credentials (Academic degree, licensure and certification abbreviations. Separate each credential with a comma. Only academic degrees require periods in the abbreviations per our style guide.)
- Professional title (Example: Assistant Professor. Please only include those that are relevant to an academic/research audience. Contact webteam@uthscsa.edu if more than 3 are needed.)
- Profile image - Dimensions should be 376 wide and 526 height (multiples of 188 width and 263 height are also acceptable). Files must be less than 300 KB. Enter the the same text used in Title field above for the alt text (for screenreaders). The name field can be the same as the alt text.
- Programs (if applicable) – autocomplete field – Start typing the name of the program, and you will be offered a list to select from.
- Departments & Divisions (if applicable) - autocomplete
- Institutes & Centers (if applicable) - autocomplete
- Bio
6. Make edits as needed then save edits using the “Save” button at the bottom of the page.
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7. Review your changes on the visual display of the profile.
Appendix A
In addition to the basic fields under the Faculty > Genera tab, there are several other fields you can complete to make your profile more robust. These fields are optional but can be useful for users to learn more about you.
The following fields are located under the “GENERAL” tab:
- Mentoring status: Primarily used by faculty in the Graduate School, you can use these checkboxes to indicate if you are seeking students for mentoring (master’s of Ph.D.) or are not seeking any mentees at this time.
- Additional Images: These are supplemental images such as lab photos that you can display under your primary headshot. At this time, you are limited to three additional photos. Select the number of images from the dropdown and select the files in the appropriate boxes. Click “Upload” for both images when done.
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- Alternate contact information: An alternate contact, or delegate, is someone you can designate to receive correspondence on your behalf. You should fill in this field if you have someone who can field correspondence for you.
- Research lab website URL: If you have an external lab website, you can insert the URL here.
- Researcher profile URL: If you have a profile on scholars.uthscsa.edu or another UT Health San Antonio source, you can insert the URL here.
- Provider profile URL: If you have a provider profile on providers.uthscsa.edu, you can insert the URL here.
The following fields are located under the “PROFESSIONAL BACKGROUND” tab and will display under the “Professional Background” accordion on your profile:
- Professional Education: This is a series of fields that you can use to list your professional education (such as undergraduate, medical, and graduate school degrees). Click on Add New Paragraph to start adding your education. Be sure to click on Create New Paragraph after you have filled out the fields. You can enter more than one set by clicking the “Add new paragraph” button again.
- Professional Training: This is a series of fields that you can use to indicate any professional training you have completed (such as internships, residencies, and fellowships). Click on Add New Paragraph to start adding your training. Be sure to click on Create New Paragraph after you have filled out the fields. You can enter more than one set by clicking the “Add new paragraph” button again.
- Professional Highlights: This is a free text area for you to include any professional honors, awards and achievements that are relevant to your professional career. This has a character limit of 500.
- Professional Appointments: This is a series of fields that you can use to display teaching appointments at UT Health San Antonio and previous institutions (e.g. 9/2019 – Associate Professor – UT Health San Antonio, Physical Therapy). Click on Add New Paragraph to start adding your appointments. Be sure to click on Create New Paragraph after you have filled out the fields. You can enter more than one set by clicking the “Add new paragraph” button again.
The following field is located under the “INSTRUCTION & TRAINING” tab and will display under the “Instruction & Training” accordion on your profile:
- Instruction & Training: This is a series of fields that you can use to display any courses you are currently teaching or have previously taught. Click on Add New Paragraph to start. Be sure to click on Create New Paragraph after you have filled out the fields. You can enter more than one set by clicking the “Add new paragraph” button again.
The following fields are located under the “RESEARCH & GRANTS” tab and will display under the “Research & Grants” accordion on your profile:
- Research Focus: This is a free text area you can use to describe your research areas of focus and any active or important studies you’re currently undertaking.
- Grant Links: A set of two fields; title is the text you wish to display such as the grant’s title, and URL is for a website relevant to the grant. You can add multiple grant links by clicking the “Add another item” button.
- Grants: This is a free text area that you should use only if your grants cannot be linked from another source.
The following fields are located under the “SERVICE” tab and will display under the “Service” accordion on your profile:
- Departmental Service: A free text area you can use to describe any service activities, programs, and projects related to your work within your department. This has a character limit of 500.
- School Service: A free text area you can use to describe any service activities, programs, and projects related to your work within your school at UT Health San Antonio. This has a character limit of 500.
- Institutional Service: A free text area you can use to describe any service activities, programs, and projects related to work that benefits all of UT Health San Antonio. This has a character limit of 500.
- National Service: A free text area you can use to describe any service activities, programs, and projects that are on a national level. This has a character limit of 500.
- Community Service: A free text area you can use to describe any service activities, programs, and projects that benefit our local community. This has a character limit of 500.
- Global Service: A free text area you can use to describe any service activities, programs, and projects that have a global impact. This has a character limit of 500.
The following fields are located under the “PUBLICATIONS” tab and will display under the “Publications” accordion on your profile:
- Publication Links: This is a set of fields you can use to link to your publications listed on another source such as PubMed and Google Scholars. You can add multiple publication links by clicking the “Add another item” button.
- For more complete information regarding how to properly Link to Publications, please reference our Knowledgebase article: Linking to publications
- Publications: This is a free text area that you should use only if your publications cannot be linked from another source.
The following fields are located under the “CLINICAL” tab and will display under the “Clinical” accordion on your profile:
- Clinical Focus: This is a free text area you can use to spotlight clinical expertise and active and/or important trials you have participated in or have progress in.
- Board Certifications: This is a set of fields that you can use to list any relevant certifications you might have in the clinical realm. Click on Add New Paragraph to start adding your certifications. Be sure to click on Create New Paragraph after you have filled out the fields. You can enter more than one set by clicking the “Add new paragraph” button again.
The following fields can be found under the “RELATED MEDIA” tab and will display under the “Related Media” heading at the bottom of your profile:
- Academic or Research Video: To use this field, click the “Browse” button. A pop-up will appear for you to insert a link from YouTube to a relevant academic or research video. At this time the only supported service is YouTube. You can only insert one video.
- Media Links: This is a set of fields you can use to add related media links to stories or news articles about you that are relevant to the academic and research audiences.