New site - Faculty Profiles - School Editors

Creating New Profiles

Please use directory-stg.uthscsa.edu to test these instructions.

In order to add a new user, you will need to first set up their permissions. Then you can create their profile. This guide will walk through the minimum steps needed to have the faculty profile created so the faculty member can edit their own profile.

Adding Faculty Member Permissions

School editors have the ability to create new faculty member users in directory-stg.uthscsa.edu. Please create a service request if any of the following occur or are needed;

• Department delegates need to be added or removed
• Permissions are set up incorrectly
• Permissions need to be modified or revoked
• There are issues creating a new user role

1. On the Faculty Content landing page, click on the Add User button.

(Click on Thumbnail to View Full Image)

2. Fill out the following fields

• Username: This must be their UT Health username (You can get this from the email directory. Do not create a new user if they do not have a UT account.) Preferably lowercase.
• E-mail address: This must be their UT Health Email and preferably lowercase.
• Password: Create a temporary password. (The faculty member will use their own password regardless of the password you create for them.)
• Roles
  • Faculty users will need the Faculty Member role only. 

(Click on Thumbnail to View Full Image)

Notify user of new account – Use your best judgment on whether to check this field. Consider whether or not the user is expecting this email.

3. Click on Create new account

Creating a new profile

1. Click on Manage >Content > Add Content > Faculty in the top toolbar (https://directory-prd.uthscsa.edu/node/add) 

(Click on Thumbnail to View Full Image)

1. Fill out the following fields
   1. Title
   2. UT Username: The username field is a unique identifier for the profile. It is also used in the url for the profile. 
   3. EDITING PERMISSIONS (Dropdown Section)
      1. Website Section: If you choose a department or division under Medicine, please be sure to select the parent items as well
   4. Faculty > General (Dropdown Section)
      1. First name
      2. Last name
      3. Department & Divisions (or Institution if applicable) - Autocomplete. If you add a Division, please add the parent department as well.
   5. Authoring Information (in right sidebar): Please see the next section for additional information on Author Roles.

Connecting Faculty Editing Permissions to a Profile

If a Faculty Member has a profile created but cannot edit the profile, their profile likely needs to be updated to have their username set as the Author. To fix this, edit the profile

1. Click on the Authoring Information tab in the right sidebar.

(Click on Thumbnail to View Full Image)

1. Fill out the Authored by field with the faculty members username. Use their username from the directory, lowercase is preferred. (If the faculty does not have a ut username, then just leave this blank.)
2. Lastly, click Save